The venue checklist to send your caterer

Start with the right information

Share the address, room, access time and on-site contact. Include delivery instructions, carrying distances, lift access and any restrictions supplied by the venue.

Ask for a specific plan

Describe the kitchen and equipment actually available. Confirm serving surfaces, table layout, power arrangements, waste handling and where hired equipment can wait for collection.

Confirm it in writing

Write down who opens the venue, receives food, coordinates service and signs off cleanup. Include a weather alternative for outdoor plans and agree who communicates last-minute changes.